Blog 1

2016 Committees

FINANCE AND ADMINISTRATION COMMITTEE
JOB DESCRIPTION
The Finance and Administration Committee is commissioned by and reports to the Advisory Board of the Grant County Community Foundation to oversee the foundation’s fiscal and administrative responsibilities.

COMMITTEE RESPONSIBILITIES
FISCAL RESPONSIBILITIES
•    Facilitate the preparation of an annual operating budget.

•    Ensure that financial reports prepared by the Community Foundation of Southern New Mexico (CFSNM) are accurate and timely.  Regularly provide these financial reports to the Advisory Board with explanations and insights into the foundation’s financial position.

•    Provide the Advisory Board with a presentation and explanation of the annual external audit of the financial position of the CFSNM.

•    Prepare all income and expense items for processing by the CFSNM.

•    Oversee the development and management of all Special Project Funds.  Regularly report to the Advisory Board on the status of these funds.

ADMINISTRATIVE RESPONSIBILITIES
•    Record, prepare and distribute Minutes for all regular meeting of the Advisory Board.

•    Maintain all Advisory Board record.

COMMITTEE CHAIRMAN RESPONSIBILITIES
•    Enlist members of the committee, seeking members from the Advisory Board and the community with knowledge of budgets, investments, audits and financial reporting.

•    Plan and facilitate meetings and activities of the committee.

•    Report to the Advisory Board concerning the committee’s plans and progress.


OUTREACH COMMITTEE
JOB DESCRIPTION
The Outreach Committee is commissioned by and reports to the Advisory Board of the Grant County Community Foundation to plan and implement an education and marketing program to build public awareness and support of the mission of the foundation.

COMMITTEE  RESPONSIBILITIES
•    Design and implement a calendar of activities to build public awareness of the foundation.

•    Identify, schedule and deliver presentations to appropriate community, business and non-profit organizations.

•    Refer prospective donors for follow-up by the Development and Stewardship Committee.

•    In cooperation with the Advisory Board, annually review and revise the foundation’s Case Statement.

•    Develop and update education and marketing materials to support outreach activities.

•    Oversee foundation website.

COMMITTEE CHAIRMAN RESPONSIBILITIES
•    Enlist members of the committee, seeking members from the Advisory Board and the community with broad knowledge of Grant County and the ability to enthusiastically represent the foundation to the public.

•    Plan and facilitate meetings and activities of the committee.

•    Report to the Advisory Board concerning the committee’s plans and progress.

DEVELOPMENT AND STEWARDSHIP COMMITTEE
JOB DESCRIPTION
The Development and Stewardship Committee is commissioned by and reports to the Advisory Board of the Grant County Community Foundation to plan and implement a fundraising program in support of the mission of the foundation.

COMMITTEE  RESPONSIBILITIES
•    Design and implement a calendar of activities to cultivate and educate prospective donors to the foundation.

•    Develop strategies to identify prospective donors to the foundation.

•    Develop a recordkeeping system for maintaining donor research and donor cultivation, solicitation and stewardship activities.

•    Plan solicitation strategies for and assist with presentations to prospective donors.

•    Design and implement a program for recognizing and stewarding donors to the foundation.


COMMITTEE CHAIRMAN RESPONSIBILITIES
•    Enlist members of the committee, seeking members from the Advisory Board and the community with knowledge of and influence with prospective donors to the foundation.

•    Plan and facilitate meetings and activities of the committee.

•    Report to the Advisory Board concerning the committee’s plans and progress.


GRANT COUNTY COMMUNITY FOUNDATION
FRIEND-RAISING EVENTS HOST COMMITTEE

GRANT COUNTY COMMUNITY FOUNDATION – OVERVIEW
The Grant County Community Foundation represents an entirely new dimension to supporting philanthropy in Grant County. It is a permanent endowed fund created by the citizens of Grant County to carry out their charitable interests.

For our donors and their families, the Grant County Community Foundation can ensure a philanthropic legacy that expresses their values and interests in perpetuity.  The Foundation offers opportunities for local people who want to give back locally. Through the establishment of permanent funds, donors can sustain charitable organizations, provide scholarships to area students and fulfill wishes that are close to their hearts. Through the foundation’s planned giving programs, donors can honor loved ones or leave a legacy that benefits the people of Grant County for generations to come.

FRIEND-RAISING EVENTS -- STATEMENT OF PURPOSE
While more than 750 community foundations serve geographic regions across the United States, our Grant County Community Foundation is an entirely new dimension to philanthropy in our community.  The purpose of our Friend-Raising Events is to introduce the plans for the Foundation to the community.  Friend-Raising Events are intended to be small, informal gatherings, held in private homes.  These events will be friend-raisers, not fund-raisers, and there will be no solicitations for financial support.

HOST COMMITTEE -- JOB DESCRIPTION
Members of the Host Committee will plan and host the Friend-Raising Events.  If appropriate, members of the committee may join together as co-hosts for a single event.  Hosts will identify and invite guests who might share the Foundation’s vision for philanthropy in Grant County.  

It is anticipated that the Host Committee will meet monthly between August 2015 and February 2016.  The Chairman of the Host Committee is Diana Ingalls Leyba (Contact: _________________).


NON-PROFIT LIASION COMMITTEE
JOB DESCRIPTION

The Non-Profit Liaison Committee is commissioned by and reports to the Advisory Board of the Grant County Community Foundation to facilitate collective problem-solving in support of the region’s non-profit organizations and to ensure the foundation maintains a deep and thorough understanding of the issues and needs affecting these organizations and the people they serve.

COMMITTEE  RESPONSIBILITIES
•    Facilitate the planning and implementation of any unified fundraising initiatives on behalf of the region’s non-profit organizations (i.e. the “Give Grandly” fundraising day).

•    Identify opportunities to support the region’s non-profit organizations through collective problem-solving and/or public policy; make recommendations for policy or action by the foundation.

•    Identify needs and facilitate the planning and production of education and training programs to advance non-profit organizations’ capacity to achieve their missions.  

COMMITTEE CHAIRMAN RESPONSIBILITIES
•    Enlist members of the committee, seeking members from the Advisory Board and the community with broad knowledge of and influence with the region’s non-profit organizations.

•    Plan and facilitate meetings and activities of the committee.

•    Report to the Advisory Board concerning the committee’s plans and progress.